Logistics Coordinator

Job Description


The Supply Chain & Logistics Coordinator position is a key role for an enthusiastic self-starter. Strong organizational skills, ability to balance immediate/ long term priorities and strong multitasking skills are a necessity. Key objectives will be achieving/ improving/ exceeding business requirements for targeted customer service levels, managing transportation carriers, 3rd Party Logistics (3PL) providers, and Customs Brokers within the country and/or region. The individual will work directly with sales operations, worldwide planners, service engineers and vendors to import replenishment orders and distribute customer/dealer orders. This position requires a strong customer focused mindset and an ability to work across functional boundaries while driving change. The responsibilities for this role are: 

  • Prepare import documentation to release materials with Customs
  • Daily follow up with source regarding all open PO´s to check availability of material at the warehouse; information shared with Sales and Planning
  • Request import license to import materials.
  • Coordinate with source of supply to deliver products on time.
  • Review import license status with the planning team on a daily basis.
  • Prepare reports to Accounts Payable each month to pay suppliers.
  • Generate monthly duty payment report (where applicable).
  • Work with Country Minister of Health (or federal agency regulating Health products) to resolve issues when shipments are held in Customs.
  • Work with Broker to release materials with government.
  • Represent Carestream Dental in meetings with Government.
  • Generate PO´s into SRM system to pay providers.
  • Audit inbound materials to validate the use of proper HTS code, product classifications, Free Trade Agreements (where applicable).
  • Establish process and procedures to operate Foreign Trade.
  • Evaluate current import legislation and support Legal department to attend government needs and support new product launches, portfolio rationalization, discontinuances and source of supply changes.
  • Coordinate 3PL warehouse to receive all imported materials.
  • Report any damage to source (defect tracking).
  • Perform inventory control with 3PL (quarantine, scrap, cycle counting, expire date, evaluate discrepancies, perform adjustment, request credit/debit memo).
  • Manage KPI performance with 3PL warehouse, transportation carriers and customs broker quarterly.
  • Coordinate audits (internal and external) related to 3PL and Customs Broker.
  • Analysis of IVA (Inventory Valuation Adjustments) materials.
  • Participate on Morning Market to report issues.
  • Coordinate transportation to customers.
  • Perform monthly cost analysis for transportation and warehouse operation, brokerage fees and duty payments.
  • Participate in meetings with Sales department to understand priorities.
  • Participate with Purchasing during negotiations with providers.